2023-24 Minutes

No Meeting Held

SCC Meeting Notes
Summit School Community Council- Monday, September 25, 2023

Members in Attendance:
Aimee McNeil, Michelle Evans, Emily Munk, Kathy Christiansen, Jasmine Wilhelm, Melissa Shelton, Scott Rigby, Stacey Maughan, Sarah Francis, Gary Thomas, Beth Jenkins

• Michelle Evans (Chair) welcomed everyone
• Aimee McNeil presented the yearly budget.
• Aimee McNeil asked for a record keeper. Emily Munk volunteered.
• Aimee McNeil reminded everyone of the email she sent out for SCC Online Training, that will be on October 3 rd at 6 pm
• Gary Thomas presented the Bond Proposition that will be on the ballot November 21. He discussed the need; the district has seen substantial growth of over 4,000 students since our last bond in 2013, which has created overcrowding in the district’s schools. Gary discussed a proposed solution which involves building 2 new middle schools and 1 new elementary, along with converting Spring Creek MS into an elementary school and implementing safety and security enhancements for each school in the district. He asked us to get the word out to have people vote for the bond. Then he opened it up for questions. We were given flyers with a QR code and the website that contains all the information.

Visit www.ccsdut.org/2023bond

October 18th, 2023
 
In attendance:

• Aimee McNeil
• Hillary Bair
• Melissa Shelton
• Sarah Francis
• Stacy Maughan
• Beth Jenkins
• Jasmine Wilhelm

 
Notes:

• Mrs. Mcneil went over schedule, council rules and procedures.  Beth moved to approve rules and procedures, Melissa second, and all approved.  
• Melissa approved the schedule and Mrs.McNeil second, all approved.
• Members need to digitally sign to verify they are on council on the website.  Mrs. Mcneil asked for preferred emails to post.
• The recent PLC (Professional Learning Committee) training was discussed.  There was a lot of positive feedback from teachers about the training, also lots of comments of clarification of how PLC's should work.  Mrs. McNeil commented on how the school will focus this year overall on what they learned, as well as facilitators will be meeting with each of the teams this month.
• Hillary and Mrs. McNeil explained the budget to new committee members.
• Added to the agenda to discuss for next month was playground, valentine dance, and fundraisers.
• Mrs. McNeil introduced the mural for the hallway and ideas/comments were discussed concerning it.

November 15th, 2023
 
In attendance:

• Stacy Maughan
• Hilary Bair
• Aimee McNeil
• Melissa Shelton
• Beth Jenkins
• Kathy Christiansen
• Michelle Evans
• Jasmine Wilhelm

 Notes

• Michelle opened the meeting.  Melissa approved previous minutes and Hilary seconded them, all approved.
• Mrs. McNeil reviewed the budget as of the end of October, her goal is to order technology equipment this next month.
• Voted on a new secretary for the Community Council.  Stacy made a motion for Jasmine to be the new secretary, Hilary seconded, and all were in favor.
• PBIS (Positive Behavior Intervention Support) Plan was moved to January's meeting for discussion with Mrs. Streator.
• Safe Routes in place was discussed for approval, but we were unable to view the routes because the site was not updated for login.  Mrs.McNeil discussed how the routes have changed, and that families walking home have access to updated information.
• Options of what to do with the field north of school was brought up as an idea to discuss at our next meeting.  Including boundary lines that have been identified and possible expansion of parking lot.
• Kathy recommended to have an item list of needed improvements for our school.
• Cache Valley Direct Sales:  Came in at $14,000, school keeps half of the amount.  That is being saved for Summit's new playground.
• Fundraisers are being clarified from the district for elementary schools. 
• Fundraising for a new playground will not be an option after this year.  There is a great need at Summit for playground replacement.  Mrs. McNeil asked for input on fundraising ideas this year.  The PTA had mentioned recently of using the February dance as a fundraiser and putting that towards the playground.  She has a concern of asking for more donations from Summit families and communities with recent PTA, Cache Valley Direct fundraiser, and Coin drive.  Money over the years has been set aside and we are currently only halfway to our goal of replacing the equipment.  After speaking with Smithfield City the Mayor said that they will not be contributing.  Kathy mentioned grants for physical fitness, tracking of donations, and people who might sponsor it.  Mrs. McNeil will look into options discussed.
• School Pictures discussed.  There were negative comments made from the overall experience this year: no attention to details for children getting pictures, the company's employees were not polite to the children, problem of class pictures.  There is no district policy on who school's use for pictures.  Other options were discussed such as Bell Photography.  Mrs. McNeil is meeting with their representative on Friday.
• Next Meeting is January 17th, 2024.
• Motion made to approve meeting and to adjourn by Hilary and seconded by Stacy, all in favor.

No Meeting Held

Meeting Canceled

Meeting canceled due to weather

School Community Council Minutes
February 21, 2024

Members who were present:

• Hilary Bair
• Michelle Evans
• Aimee McNeil
• Beth Jenkins
• Stacy Maughan
• Melissa Shelton
• Jan Warren

Notes

• We reviewed the minutes from our last meeting. Hilary motioned to approve them. Aimee
• seconded. motion passed.
• Aimee reviewed the 2022-2023 Trustlands Final Report. We met our Acadience goal of 80% of students on Benchmark by the end of the year. We did not quite meet our Math Goal which was 74% typical growth on the iReady mid-year assessment, we made 72% of typical growth.
• We discussed the need for a new reading incentive program as Reading Counts will be upping their price significantly next year. The discussion centered around whether we go back to Accelerated Reader or do something entirely different from a computer-based program. Aimee will also be bringing this up with the faculty for further discussion.
• We reviewed this year’s mid-year progress. The school is at 72% typical growth on iReady and 74% of students are on Benchmark on Acadience.
• The 2024-2025 Trustlands Plan is due the end of March. Aimee when over a draft. Most things will stay the same from last year. She will finalize it and we will approve it in our March meeting.
• Aimee reviewed with us the School Safety and Safe Routes plan. Melissa motioned that it be approved. Michelle seconded. The motion passed.
• We discussed filling the positions that will be vacated on the committee at the end of the year. Aimee clarified that we need to have 4 parents, 2 teachers, the principal, and an administrative assistant on the committee. Based on this we may only need 1-2 parents for next year. Members
• are going to think about those who could fill these spots.
• We discussed our on-going plan to replace our playground. District Maintenance has recently looked over our playground and feels like it sill has some life in it. Risk Management is coming in the spring to look at all district playgrounds. We decided that that report will be helpful in helping us come up with a timeline for when to replace the playground.
• Aimee reviewed with us Governor Cox’s request that schools really work on being cell phone free. We feel like we have a good policy in place, it’s a matter of making sure it is being enforced.

Michelle motioned to adjourn. Beth seconded. The motion passed.

Next meeting is March 20.

Summit School Community Council Meeting
March 20th, 2024

In attendance:

• Beth Jenkins
• Elizabeth Sant
• Kathy Christiansen
• Aimee McNeil
• Melissa Shelton
• Hilary Bair
• Gina Spackman
• Michelle Evans
• Jasmine Wilhelm

 
Reviewed minutes from last month.  Hilary made a motion to approve minutes, Michelle seconded, all approved.
 
Mrs. McNeil reviewed budgets.  We are on course and the total remaining funds were discussed in how they would be spent for the rest of the year.  
 
We went over TTSA funding and how it is received in June and the Plan will come later.  The funding is received per student.  The Teacher and Student Success Act comes from the State to the Principle.  It is used for Counseling at the school and for Aides.  The work with BRMHD  (Bear River Mental Health Department) is under a different grant.  We have two counselors at our school that are each part time, and there is no social worker at Summit.  
 
An outline for Trustlands was presented to faculty, with a final proposal review.  Language Arts was changed to a K-5 plan, with a goal of 80% reading proficiency, steps were discussed that are in the plan.  Reading program for next year still needs to be decided that can work with the budget that is in the plan.  AR reading incentive program discussed as being used for next school year, with making adjustments to budget as necessary to make the program work for our school if possible.  
Engagement strategies for teachers budgets reviewed.  Math goals discussed and decided to be set at 75% or higher from last years 72%, based from students iready scores.
 
We talked about PLC's and how the grade teams use the information in PLC's together at their grade/team meetings.  Also it was commented that they want to do one day for Math in the summer for PD days.
Other budget items discussed briefly were iready licenses, aides, PLC at work institute.  We also went over doing a half day grade level PLC's three times a year with money set aside for substitutes for the teachers participating.
 
PBIS plan: 

• Helping kids with check-in program.
• 4 week program.  
• 6th grade is not really responsive, other grades kids are loving it.
• form needs tweaking per grade level.

 
For March Math Madness there will be a celebration instead of assembly for the classes at each individual grade level.  The hope is to have it be inclusive and celebrate learning math for everyone.
 
Next meeting is Wednesday April 17th, 2024.
All items on the agenda were discussed, so Michelle closed the meeting.

Summit Community Council Meeting
Wednesday April 17th, 2024

In attendance:

• Stacy Maughan
• Aimee McNeil
• Melissa Shelton
• Beth Jenkins
• Hilary Bair
• Michelle Evans
• Jasmine Wilhelm

 
Items discussed:

• Jasmine reviewed the minutes from our March meeting.  Melissa made a motion to approve minutes and Hilary seconded, all approved.
• Mrs. McNeil reviewed the budget, explaining how  most of the remaining funds were going to pay for paraprofessionals salaries for the remainder of the school year.
• Full-Day Kindergarten was starting at Summit next year.  Since there was an open classroom that was when they would need to offer full-day kindergarten.  There will be four full-day kindergarten classes.  Parents can opt out of full-day class, but those kids would need to come in the morning, and have their own transportation home.  Busing will only be in the morning and after school for kindergarten.
• With kindergarten going to full day the lunch and prep change schedules.  The prep teachers schedules change to having 7 classes a day.  Ideas of scheduling were given and thoughts of talking to other elementary schools on how they have successfully integrated full day kindergarten with their schedules discussed.
• Faculty Changes: Fourth grade will  be going from 4 classes to 3 classes next year.  Mrs. Adams, Mrs. Brady, and Mrs. Grover will not be at Summit next year.  Mrs. Mayers and Mrs. Roberts will be changing to teaching third grade.  Mrs. Shaw will change back to teaching fifth grade again.  Summit will be hiring a teacher for second and third grade for next year.  Patty and Jan are retiring as our secretaries.  Angela Gibbons will be the new secretary for next year.  The lunch secretary position needs to be filled.  
• School Safety discussed:  Having the locking front doors has really helped to know who is in the building.   The area from where the kids leave lunch to go to the playground could have more overview, especially with kindergarten coming in next year.  Crosswalk laws are not always being followed by drivers at the back of the school, especially in the afternoon.  
• New Summit Community Council members for next year.  Michelle will be leaving as a parent member.  Elizabeth Sant is possibly filling that vacancy.
• TSSA: In the past it has been used to pay for the counselors.  There will be additional days added for both of our counselors at Summit each week for the following school year.  PBIS planning day will be happening in the summer for review.  Funds also go towards Aides time, technology, and TAG (Teacher Assistance and Guidance).  TAG is for behavior and academic questions that teachers have.  Mrs. McNeil would like to add to the TAG team.  There will be a planning day in the summer with resource teachers, counselors, and teachers.  She would also like to add an interventionist position at the school for next year.  
• Golf Tournament that is held with Health Days.  The proceeds go to the 3 schools in Smithfield and it is always very successful.  Ideas were welcomed for donations for the raffles.  The money Summit receives from this is being set aside for the new playground. 
• This is the last Community Council meeting for this school year.  Our next meeting will be in September of 2024.  We will need a new chairperson and will pick one in September.
•  All items on the agenda were discussed so Michelle adjourned the meeting.

No Meeting Held