2025-26 Agendas & Minutes

No Meeting Held

School Community Council Meeting Notes

Summit Elementary Conference Room

 10/08/25

3:45 pm

Council members In attendance: Clarissa Rich, Jasmine Wilhelm, Beth Jenkins, Aimee McNeil, Hilary Bair, Allie Franz, Amanda Larsen, Jan Shaw  Missing: Elizabeth Sant

 

School Board Members in attendance: Teri Rhodes, Cathy Christiansen

 

The council went over the roles of School Community Council members. Jasmine Wilhelm was elected chair and Elizabeth Sant as Vice Chair.  Clarissa Rich will serve as note taker.

 

The meeting schedule adopted for this school year is as follows:

Oct. 8

Nov. 12

Jan. 14

Feb. 11

March 11

April 8

May 13

 

The council spent time reviewing the Rules and Order of Procedure for Summit Elementary Community Council. Edits were discussed for the SCC Rules of Order and procedure. The proposed edits were approved by unanimous vote.

 

The Title 1 plan was presented by principal McNeil and approved by unanimous vote by the council.

 

The council reviewed the Parent Engagement Policy and Parent Compact.  The council did not make any changes.

 

The last agenda item was a review of the SCC online training.

 

All agenda items were discussed and there are no follow-up items for the next meeting.

 

 

School Community Council Meeting Notes

Summit Elementary Conference Room

 11/12/25

3:45 pm

Council members In attendance: Jasmine Wilhelm, Beth Jenkins, Aimee McNeil, Allie Franz, Amanda Larsen, Jan Shaw, Elizabeth Sant, Clarissa Rich

School Board Members in attendance: Teri Rhodes, Cathy Christiansen

Principal. McNeil reviewed the budget with the council. Not much has changed since last month but more of the proposed budget will be spent and updated in the upcoming months.

Principal McNeil reported we are still waiting to hear if we received grant money from the Safe Routes program. The grant was written and submitted to have a cement pad put in  as a precursor to getting the intersection at 100 S and 100 W turned into a 4-way stop. She also informed the council of a request made to the district to use the North field owned by the school as a drop-off/pickup lane with only right hand turns to improve safety.

The Cache County School District Safe Technology & Digital Citizenship was reviewed and discussed. Current measures being taken to teach online safety to students includes the Digital Literacy curriculum being taught by Miss Heidi during library time. Additional measures are White Ribbon week run by the PTA to teach about online safety. In past years the school had an assembly teaching students about online safety and that is also under consideration for this year.

An issue was brought up to the council about internet ads popping up during typing last school year. Teachers on the council said they had not seen that in their particular classroom. It was also brought to the council’s attention that this year a switch was made from edutyping to typing.com. Principal McNeil is going to ask her teachers about this particular issue. 

Principal McNeil updated the council on current Title 1 numbers. In order for a school to qualify for Federal Title 1 Funding the percentage of the student population receiving free or reduced lunch must be greater than 40%. This year's Summit percentage of students receiving free or reduced lunch was 40.5%.  Principal McNeil informed the council that if a school does not qualify for Title 1 funding they are given a year of probationary funding and then will not receive it the following year. This year Summit qualified, but Principal McNeil pointed out next year there is a boundary change which could greatly affect that percentage. The result of not qualifying for Title 1 funding would be felt greatly by the school and teachers not being able to have as much in classroom aide support. 

School Community Council president, Jasmine Wilhelm, asked how we could help as a school community council. The council brainstormed ideas for an education campaign. At back to school night and in emails, Principal McNeil explains how filling out the Free and Reduced Lunch form benefits our school and encourages parents to fill it out even if they don’t think they will qualify. 

• To increase awareness and the number who fill out the form the council proposed a possible student incentive for parents filling out the online form and turning in something that said they filled out the form. 
• It was also suggested to include the paper with the link in the back to school homework packet. 
• Another idea was to have QR codes and chromebooks available in classrooms at back to school night for parents to fill out the form after the teacher explains how helpful it is to the school. 
• Last year the ELL teachers helped parents complete forms in the library, but got back logged. It was suggested that the Watch Dog program could possibly be asked if any members speak Spanish and could help with filling out the forms on back to school night. 
• The council agreed that educating parents on how Title 1 funding benefits students and teachers by giving more differentiated support for students at all levels could also increase how many people fill it out.

No Meeting Held

School Community Council Meeting Notes

Summit Elementary Conference Room

 1/14/26

3:45 pm

Council members In attendance: Jasmine Wilhelm, Beth Jenkins, Aimee McNeil, Allie Franz, Amanda Larsen, Jan Shaw, Elizabeth Sant, Clarissa Rich

School Board Members in attendance: Teri Rhodes

Principal McNeil reviewed the budget with the council and said the major change since our November meeting was the spending of funds on Paraprofessionals.  Summit currently has 28 paras that assist with reading and math support. This month Instructional Supply money will be spent from the Trust Lands and TSSA budget to update classroom technology.

Principal McNeil then introduced and explained the School Improvement Plan the council will be reviewing and giving input on over the next two meetings before it is submitted to the school board for review. The school improvement plan starts with a needs assessment and then functions as a long term goal for school improvement. Title 1, TSSA, and Trustland funds would be allocated within the plan to help achieve progress goals towards the improvement plan.

The council reviewed the current school goals. The school-wide ELA goal is that 80% of K-5 students attending Summit demonstrate proficiency based on Acadience.  The school-wide Math goal is 75% or higher of K-5 students show growth on the end of year iReady assessment.

It was explained to the council that the school has three main goals that inform the use of Trust Lands Funds, TSSA Budget and Title 1 Budget.

1. Behavior support: TSSA funds are used to hire school counselors and fund the school positive behavior incentive system.
2. Filling gaps for iReady and RISE scores by using funds for teacher planning days and paraprofessionals. 
3. Keeping technology current.  

These three goals are in support of and the foundation for the school-wide ELA and Math goals.

The council began to review the data of proficiency and growth across ELA and Math. It also reviewed the data for average attendance and consistent attendance. The review of data is to help inform decisions and goals to be made in regards to the new school improvement plan.

Amanda Larsen asked about how new curriculum changes proposed  for next year will affect these goals and budgets.  Principal McNeil said goals and budget will be based on this year’s needs.

The school improvement plan will be the main topic of discussion at the next two school community council meetings.

A motion was made to move the next school community council meeting to Feb 25 to further discuss the School Improvement Plan due to a PTA conflict. The motion was seconded and voted on in favor unanimously.

 

School Community Council Meeting Notes

Summit Elementary Conference Room

 2/25/26

3:45 pm

Council members In attendance: Beth Jenkins, Aimee McNeil, Allie Franz, Amanda Larsen, Jan Shaw, Elizabeth Sant, Clarissa Rich

 

School Board Members in attendance: Cathy Christiansen

 

Principal McNeil reviewed the budget with the council and said funds are being spent on paraprofessionals.  Instructional Supply money was spent from the Trust Lands and TSSA budget to update teacher iPads.

 

Principal McNeil then introduced and explained several documents detailing school testing data and attendance. The council spent a great deal of time discussing and dissecting the data. The overall consensus was that stores were improving. The most noticeable growth was on ELA growth percentile improving from 37% to 51.9%, which the council celebrated. One thing the council discussed was looking at the testing data in more detailed groups. For example, looking at the growth of students on grade level at the benchmark at the beginning of the year compared to growth of students below benchmark at the beginning of the year. 

 

One of the main points of discussion was about how to decrease the chronic absences and improve attendance. The current efforts to award attendance have been popcorn parties and attendance awards. The data shows the percentage of chronic absences has gone down. It was brought up by the teachers on the council that tardies and check-outs have a significant impact on learning as well.  The council brainstormed ways to better educate parents on the importance of attendance. Some ideas suggested were an infomercial style video that could be shown and distributed. Also, inviting parents to volunteer in the classroom and creating a volunteer academy to better train parent volunteers. It was discussed that the volunteer academy could be part of the PBIS, be grade specific and possibly use PLC time for the training of parents at the beginning of the year. The council also discussed looking at data on tardies and partial school days of attendance.

 

A motion was made, seconded and voted on unanimously to move the next SCC meeting until March 25, 2026.

 

School Community Council Meeting Notes

Summit Elementary Conference Room

 3/25/26

3:45 pm

Council members In attendance: Beth Jenkins, Aimee McNeil, Allie Franz, Amanda Larsen, Jan Shaw, Elizabeth Sant, Clarissa Rich

Principal McNeil reviewed the budget with the council and said funds are being spent on paraprofessionals.  Instructional Supply money was spent from the Trust Lands and TSSA budget to update teacher iPads.

Principal McNeil then introduced and explained the School Improvement Plan proposal. She highlighted the following academic achievements:

• EL Proficiency increased from 16.7% in 2024 to 32.4% in 2025
• Growth of Lowest 25% increased from 57% in 2024 to 64.2% in 2025
• Overall attendance maintaining around 82%

Goal #1 Math

The Math needs and goals outlined in the plan were based on several data points, but the whole school's Rise Math Median Growth had a 9.1% decrease in 2025.

The proposed goal for Math in the School Improvement Plan is, “By the end of 2026-2027 school year, the percentage of students performing at “Mid or Above/Early On Grade Level” on the iReady Math diagnostic will increase from 71% to 80% through Targeted Tier 1 instruction and data-driven small group support.

More details about the proposed budget and steps to achieve these goals can be found in the School Improvement plan. 

Goal #2 ELA

The ELA needs and goals outlined in the plan were based on several data points. Acadience reading growth has declined each year since 2023 and RISE ELA proficiency showed a decrease for EL and SWD populations.

The proposed ELA goal in the School Improvement Plan is, “By the end of 2026-2027 school year, the percentage of K-3 students reading on grade level as measured by the Acadience Reading end-of-year composite score will increase from 51.7% to 65%, moving the school back toward 2023 performance levels.

More details about the proposed budget and steps to achieve these goals can be found in the School Improvement plan. 

Goal #3 Social Emotional

The Social Emotional goals outlined in the plan were based on data gathered from Panorama on academics, attendance, behavior and social emotional learning.

The proposed Social Emotional goal in the School Improvement Plan is, “By the end of 2026-2027 school year, Summit will decrease the whole school SEL risk rate from 16% to 12% through the consistent implementation of Tier 1 PBIS strategies and social-emotional learning lessons.

More details about the proposed budget and steps to achieve these goals can be found in the School Improvement plan. 

A motion was made to approve the proposed School Improvement Plan and was voted for in the affirmative unanimously.

Topics for the next meeting, which will take place on April 8, the council will vote on and approve the Safe Routes for 2026-2027 school year. The council will also discuss nominations and elections for next year’s School Community Council.

 

School Community Council Meeting Notes

Summit Elementary Conference Room

 4/8/26

3:45 pm

Council members In attendance: Beth Jenkins, Aimee McNeil, Amanda Larsen, Jan Shaw, Elizabeth Sant, Clarissa Rich, Cathy Christiansen, Teri Rhodes

Principal McNeil reviewed the budget with the council and said most of the funds budgeted will be spent through the end of the year on paraprofessionals salaries and instructional supplies from the TSSA budget.

The council discussed the modifications to the Safe Routes Plan to account for the school boundary changes effective for the 2026-2027 school year. The crossing guard on main street will no longer be necessary. The council approved the new Safe Routes Plan.

An update for the intersection at 100 W and 100 S did not have a crossing guard this year. Flashing signs and flags were installed for pedestrian use when crossing on the north and west side of the intersection. The council acknowledged improvement, but will continue efforts with Smithfield City. Cathy Christiansen says the city is still aware and working on the proposed sidewalk for the southeast corner of the intersection. Principal McNeil says a grant was written, but was not updated by the city of the status of its submittal and/or approval.  A proposal has been submitted to the district for a bus lane North of the School as well.  

The council discussed terms served by current members and changes to the community council based on boundary changes. It was discussed that having a PTA member on the council has been helpful. The council agreed that holding nominations and elections in the Fall would allow for parents new to Summit boundaries to be included in the process. An email will be sent out to parents for nominations and elections to take place next fall.